| FFY2009 LSTA Competitive Grant Packet |
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General Information |
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The Application Process
Oregon uses a two-step grant application process. A three page proposal is due in April. The Library Services and Technology Act Advisory Council discusses proposals in May. The contact person will receive feedback on the proposal from the Council in June. If the Council is interested, they will recommend that the State Library Board of Trustees invite the project to develop a full grant application, which is due in August. The State Library Board of Trustees makes the funding decision in October, based upon recommendations from the Council and the State Librarian. All funded projects support the Oregon Library Services and Technology Act Five-Year State Plan.
If you need a print copy of the guidelines mailed to you, or need forms emailed in an alternate format, please contact at .
The State Library strongly suggests checking allowable cost documentation as you plan your project. Commonly asked questions have been presented in Appendix B. More detailed information on LSTA can be found on the main LSTA page.
Points of Interest from the Grant Guidelines
- Projects do not need to be innovative; a good project from another state or area can be replicated.
- Projects should utilize local resources first, and be sustainable.
- There is no dollar limit on requests, but smaller requests may be more readily funded.
- Indirect charges are limited to 6% of the requested LSTA amount, and must be supported by a current Federally-approved indirect cost plan.
- Matching support is not required, but it strengthens proposals.
- LSTA does not replace funding for currently filled positions.
- LSTA does not fund collection development grants except where materials are part of a strong programming element.
- LSTA does not cover construction costs (remodeling, architects' fees, land acquisition, siting, new furnishings).
Advice for Schools
- High-profile projects sponsored by the Oregon Association of School Libraries are preferred.
- Project management by a certified school library media specialist is preferred.
- LSTA is not a source of replacement funds.
- Single school or single district automation grants are not funded, except where the school is joining an automation consortium.
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Timetable |
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LSTA 2009 Grant Cycle Timetable
| January, 2008 |
LSTA Grant packet available on web. Notification mailed to public, academic, high school libraries, and ESDs. |
| April 11, 2008 |
Project Proposals (Appendix A or A1) due at the State Library by
5:00 pm. |
| May 16, 2008 |
LSTA Advisory Council meets in Salem to review proposals and recommend projects to be invited to submit full grant applications. |
| June 13, 2008 |
State Library Board meets to approve list of grant application invitations. |
| June, 2008 |
Invitations to submit full grant applications sent. |
| Aug. 15, 2008 |
Grant applications (Appendix B) due at State Library by 5:00 pm. |
| Sept. 12, 2008 |
LSTA Advisory Council meets to make recommendations about annual program for FFY2006, including competitive awards. |
| October 17, 2008 |
State Library Board of Trustees considers recommendations and approves LSTA annual program for FFY2007 |
| October, 2008 |
Grant awards announced to all applicants. |
| February 1, 2009 |
Grant projects begin. |
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Grant Guidelines |
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Grant Proposal Forms |
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Grant proposals are due at the State Library no later than 5:00 pm on April 11, 2008.
No exceptions will be made for late items. We suggest calling Mary Mayberry at to confirm the receipt of your proposal. Any proposal not in 12 point Times New Roman with one inch margins, or over three pages long will not be considered.
Grantees seeking a second or third year of funding should use the form in Appendix D.
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Grant Application Forms |
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Grant applications are due at the State Library no later than 5:00 pm on August 15, 2008
No exceptions will be made for late items. Any application not in 12 point Times New Roman with one inch margins will not be considered. If claiming indirect costs, be sure to attach a copy of the relevant portions of a current federally-approved indirect cost plan.
Public libraries, school libraries, and consortia containing public or school libraries submitting applications must include the appropriate Internet Safety Certification. If filtering requirements are not triggered by the grant, check the box that indicates filtering requirements do not apply, sign, and send the certification.
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Allowable Costs |
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Appendix B Allowable Costs in LSTA Grants (pdf) contains generic allowable cost information.
More particular advice can be found in the documents below.
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2 C.F.R. 220 Cost Principles for Educational Institutions (aka OMB Circular A–21)
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2 C.F.R. 225 Cost Principles for State, Local, and Indian Tribal Governments (aka OMB Circular A–87)
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2 C.F.R. 230 Cost Principles for Non-Profit Organizations (aka OMB Circular A–122)
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OMB Circular A-133 (see pp.365-383) Audits of States, Local Governments, and Non-Profit Organizations
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Past LSTA Competitive Grants in Oregon |
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Copies of past grant proposals and applications are available from the Library Development office. Phone or email . Some electronic versions of proposals and evaluations can be found under Past LSTA Competitive Grants in Oregon on the LSTA Competitive Grants - State Grant Program page.
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Essential LSTA Documentation |
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